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How to prepare a proposal ?

You are strongly invited to contact the scientists in charge of beamlines on which your project may be feasible, prior submitting your application.
This may be of a great help for you to better define your proposal, especially if you are requesting the use of a beamline for the first time.


Standard Proposal

The proposal ‘form’ is made available on-line via a Web interface to the Data base SOLEIL Users Net set (SUN set).
 
You will find in this section information/suggestions on how to fill in the submission form.
 
Standard proposals require the completion of 5 steps (following form templates) including the submission.
 
Proposals must be written in English.

All steps of the application must be saved and completed to continue.
The steps are the following:
 
1/ General Part of the proposal
 
2/ Abstract and experimental description
 
3/ Samples and substances declaration together with ancillary equipement declaration (for safety considerations)
 
4/ Results from previous proposals
 
When you submit a proposal either for a new project, or to continue a project for which you have previously been allocated beamtime, you will be requested to submit an experimental report on your past measurements via the SUN set (including relevant publication(s)), before completing your new submission.
 
5/ Proposal Submission

 


Block Allocation Groups

The proposal 'form' is made available on-line via a Web interface to a Data base dedicated to SOLEI users  (SUN set).
Log into the SUN set and go to the top menu “Proposal Management >> Proposal Application >> Create, Edit, …”
 
You will find in this section information/suggestions on how to fill in the submission form.
 
BAG proposals require the completion of 5 steps (following form templates) including the submission.
 
Proposals must be written in English.
 
All steps of the application must be saved and completed to continue.
The steps are the following:
 
1/ General Part of the proposal
 
2/ BAG Constitution
 
3/ Samples and substances declaration (for safety considerations)
 
4/ Results from previous proposals
 
When you submit a proposal either for a new project, or to continue a project for which you have previously been allocated beam time, you will be requested to submit an experimental report on your past measurements via the SUN set (including relevant publication(s)), before completing your new submission
 
5/ Proposal Submission

 

BAG constitution and responsabilities

Each BAG identifies one person acting as the "BAG Coordinator" and each BAG members identifies one person who will act as “Principal Investigator” (PI).

The BAG coordinator and the PIs have dedicated duties which are described in the following paragraphs:

 

BAG Coordinator

The BAG coordinator is the person in charge of submitting and managing the BAG proposal.

He/she is the only contact person to SOLEIL for all administrative issues related to the BAG proposal and he/she is responsible for collecting and transmitting all information between the BAG Members and SOLEIL (e.g. User Office, Travel Office, beamline manager and safety staff).

All correspondence will be sent by SOLEIL to the BAG coordinator who must inform the BAG members about the beam time allocation periods and organise their visits accordingly.

Cancellation of the allocated beam time should be made at least 2 weeks before the experiment. Shorter notice may result in the loss of beam time.

The BAG coordinator is in charge of providing all requested documents (eg. Experimental report, publication list, end of run report, …) when requested after the experiment.

 

Principal Investigator (PI)

The PI or his/her named representative must be present at SOLEIL throughout a BAG session. He/she is the designated by the BAG coordinator when he/she declares the participants for each session. The PI or named representative is responsible of the activities carried out during the beamtime session.

The PI or its representative must know how to operate the beamline and stays on site during the entire beamtime session. His/her duties are the following:

  • act as the spoke person with the local contact,
  • insure that each team is technically able to properly handle the beamline and perform their experiments,
  • ensure the smooth changeover between successive teams,
  • act as a contact person for all matters concerning safety issues at SOLEIL.

 

New! Data Access Rights for Team members (Applies only to MX/BioSAXS BAG proposals).

Teams setting up (‘team members’ associated to a ‘BAG member’) allows to manage data confidentiality (specific access rights) between the teams of a BAG within ISPyB, permitting, for example, access to sample preparation forms or to see results related to a BAG member.

A researcher associated to a ‘BAG member’ (PI) belongs to a BAG member and is named ‘team member’.

The BAG Coordinator has, by default, access rights to all BAG members (i.e. can access all sample declarations and results).

A Principal Investigator has, by default, access rights to his/her BAG member.

A team member has, by default, access to ISPyB to see sample preparation details and results related to his/her BAG member (only for BAG proposals in ‘Accepted’ or ‘Finished’ status).

A collaborator, from another BAG member, can carry out an experiment for a specific beam time session only if the BAG coordinator gives him/her the relevant access rights in the Authorization Management section in her/his participant form (in SUN set data base >> before experiment >> participants declaration).

 

Experimental reports:

For each type of BAG, an experimental report is required at mid-term and at the end of the BAG.  

  • MX/Bio SAXS BAG proposal: for Macromolecular crystallography experiments on PROXIMA 1 and / or PROXIMA 2A, and / or for Small Angle X-ray Scattering experiment on SWING,

An experimental report should be submitted File au terme de la 1ère année (19.52 KB), and then File au terme de la 2ème année (21.66 KB), with different forms corresponding to the appropriate period.

  • NON MX / Bio SAXS BAG proposal: for other fields if the beamline offers this access mode.

An experimental report should be submitted at the end of the first 6 months, and then at the end of the year, with updated information according to the period, with the following File formulaire de CR d'expérience (20.01 KB).

 

(Last update, August 4th, 2017)