By SOLEIL
By SOLEIL
Up to 3 users from French institutions (without any regions distinction), in the framework of an accepted experiment by peer review committees, are subsidized for subsistence (guest house and meals at SOLEIL restaurant).
Financial support for transport applies only for users whose institutes are located outside Ile de France region.
Subsidized users are:
- Users from outside Ile de France Region
- At least one subsidized user from Ile de France Region institute
In case of guest house overbooking, subsidized users declared to have priority by the Main proposer, according to the above mentioned rule will be accommodated, by the travel office, in a hotel close to SOLEIL.
Visits to SOLEIL are reimbursed from one day before the dates allocated for the experiment, in order to allow experiment preparation and/or sample disposal.
SOLEIL does not reimburse users from industrial laboratories or from foreign institutions.
By European Union
Start date: 01/04/2020 | End date: 30/09/2023
IPERION HS Coordination Office (CNR, Italy) | Email: co@iperionhs.eu
Submit your projects before 28/02 for a free-of-charge access to analysis techniques in heritage science at SOLEIL!
The IPERION HS, project funded by the European Commission under Grant n°871034 offers to European users access to high-level scientific facilities in the field of cultural heritage sciences. Three beamlines of SOLEIL are involved in the project (DIFFABS, DISCO and PUMA), offering a wide range access to analytical tools using X rays or UV-vis wavelength. These beamlines enable direct analysis of cultural heritage objects and works of art, archaeological artefacts, palaeontological and paleo-environmental specimens, as well as microsamples.
The IPERION HS call for proposals is now open to all European users and closing on 28/02.
Find out more about the project and how to submit your proposal on the project promotion leaflet below.
Download the flyer (165.45 KB)
Heritage science is an umbrella term used to encompass the multidisciplinary research domain stemming from conservation science, archaeological science and building science, for which the EU Research Infrastructure E-RIHS (an ESFRI project) is being created.
Promoting heritage science is the goal of the EU-funded IPERION HS project (Grant agreement ID: 871034). The project has established an Integrating Activity for a distributed pan-European research infrastructure, opening key national research facilities of recognised excellence in heritage science. The project is described as a further step towards a unified scientific approach to the most advanced European instruments for the analysis, interpretation, preservation, documentation and management of heritage objects.
IPERION HS consists of partners from 23 countries clustered around their national nodes. IPERION HS includes the Member States, Associated countries and extra-European countries (US, Mexico and Brasil). ICCROM is a special observer inside the consortium.
IPERION HS offers Transnational Access (TNA) to a wide range of high-level scientific instruments, methodologies, data and tools for advancing knowledge and innovation in the field of Heritage Science. Single or multi-technique proposals are to be addressed to one of the three advanced transnational platforms ARCHLAB, FIXLAB and MOLAB.
SOLEIL mainly contributes with FIXLAB.fr-5 and FIXLAB.fr-3.
FIXLAB
FIXLAB offers the use of a large range of techniques: 23 research infrastructures; 12 countries, 130 different techniques; including large facilities.
4 main categories of platforms: A. Large scientific instruments (neutrons, synchrotron) B. Specialized for cultural heritage C. Archeology and paleontology D. Restoration and preventive conservation
François MIRAMBET (WP3 leader) | Email address: francois.mirambet@culture.gouv.fr
Claire PACHECO (CNRS FR NEW AGLAE Welcome Desk contact) | E-mail : claire.pacheco@culture.gouv.fr
HOW TO ACCESS?
Groups in which the project leader and the majority of the group members work in an institution established in an EU member state, in an associated state or in a developing country other than the country in which the infrastructure giving access is located are eligible for IPERION-HS Fixlab Transnational Access (https://aglae.sciencescall.org/ )
There is no charge for beam time, but in return users must:
- provide insurance for the artworks over the duration of the measurements;
- manage the logistics of bringing the artworks to the measurement site.
IPERION-HS calls for proposals are managed jointly for all platforms offering transnational access. Thus, the application for access must be made on the IPERION-HS website:
http://www.iperionhs.eu/iperion-hsaccess/
Proposals must be submitted online through the application form, at any time, with two evaluation cut-off deadlines a year.
Before submitting a proposal, the users are strongly encouraged to contact the User Helpdesk (userhelpdesk@iperionhs.eu) to discuss both the administrative and scientific issues on how to prepare it.
To submit a new proposal, the User Group Leader needs to create an IPERION HS account: http://www.iperionhs.eu/register/
Watch the video “How to submit a proposal to IPERION HS”: https://www.youtube.com/watch?v=3i-_Z1NW9Wc
See also the IPERION HS access policy: http://www.iperionhs.eu/iperion-hs-access-policy/
Evaluation criteria
After the proposals are submitted, the IPERION HS User Helpdesk and the platforms’ coordinators will verify the formal compliance with the EU regulations. After this first check, the proposals are evaluated:
From a technical point of view. This evaluation is performed by the scientist(s) in charge of the requested tools and aims to determine the technical feasibility of the analysis and the coherence of the day/hour requested. In case the proposal will be considered feasible for all the tools, the proposal will be sent to the Peer Review Panel (PRP) for scientific evaluation.
From a scientific point of view. This evaluation is performed by an independent, international panel of experts (PRP), recognized for their expertise in the field of conservation and scientific studies of Cultural Heritage. The Peer Review Panel evaluates the scientific content of the project and ranks the proposals. Each access facility will make a final decision concerning the extent of access provided to the User Group (number of days, a period of the visit, facility’s internal rules, IPR issues, etc.).
At the end of the evaluation, the User Helpdesk will send an email to the User Group Leader with the result of the final decision. In case of a positive evaluation, the User Group Leader will be contacted the facility/ies to organize the access.
FIXLAB – Evaluation process and criteria: After the proposals are submitted, the access provider concerned together with FIXLAB Welcome Desk will verify the formal compliance with the EU regulations, undertaking a prioritizing of the applications based on available expertise, ongoing potential collaboration projects, available time etc. as well the necessity/feasibility for the use of the facility. All applications will thereafter be transferred to Peer Review evaluating the scientific content of the project and ranking the proposals. The final decision will be reported to the FIXLAB Welcome Desk who will notify the applicant and the access provider of the Peer Review conclusion. The access provider will make a final decision concerning the extent of access (instruments, days, period, IPR agreement, etc.). The selection is thus primarily based on the scientific quality; the originality of the scientific proposal, as well as the level of expertise to setup and conduct the proposed experiment and to analyze samples available in the User and host groups.
Eligibility criteria
User Groups can apply for Transnational Access in case they meet the following conditions:
(a) the User Group Leader and the majority of the User Group members work in an institution/SME established in a Member State of the European Union, an EU Associated State or a developing country.
(b) the User Group Leader and the majority of the User Group members work in an institution/SME located in a country other than the country where the legal entity operating the infrastructure is established.
(c) only User Groups that are entitled to disseminate the foreground they have generated under the project are eligible to benefit from access free of charge to the infrastructure.
(d) Access for user groups with a majority of users not working in an EU or associated country is limited to 20% of the total amount of units of access provided by IPERION HS. Due to budget restrictions, please note that travel and accommodation reimbursement is not guaranteed to extra-EU users.
Financial rules
Up to 2 users per proposal, in the framework of an accepted experiment by IPERION-HS panel, are subsidized for travel and subsistence.
AFTER ACCESS
Publications, reports and surveys
http://www.iperionhs.eu/after-access/
Acknowledge SOLEIL and the European Community in all publications (articles, posters, talks etc.) involving activities at SOLEIL. Please include the following statements:
"Parts of this research were carried out at "beamline" at SOLEIL. We would like to thank N.N. for assistance during the experiment (if not co-author of the publication)"
(mandatory) “Financial support by the Access to Research Infrastructures activity in the Horizon 2020 Programme of the EU (IPERION HS Grant Agreement n.871034) is gratefully acknowledged”.
An electronic copy of any such papers should be sent to userhelpdesk@iperionhs.eu immediately after publication.
Within 2 weeks from the completed access to the infrastructure, each User Group Leader of a supported user-project will receive an email with complete instructions on how to submit the User Report, satisfaction survey and user group questionnaire.
Start date: 01/03/2021 | End date: 28/02/2026
NFFA-Europe-Pilot is a distributed research infrastructure that integrates nanofoundries (growth, synthesis and nano/micro-fabrication) with advanced characterization and fine analysis available at European large-scale facilities, and with theory and simulation tools. It offers users the possibility to carry out cutting edge research at the frontier of the nanoscience and nanotechnology with the widest possible range of tools and more than 180 techniques currently available. Researchers accessing the NFFA-Europe facilities can control and design the properties of materials from the nano- to the micro-scale, and even up to the macro-scale.
Thanks to the H2020 project NFFA-Europe Pilot, a new project supported by the H2020 framework programme of the European Commission, this comprehensive catalogue of facilities and services is now offered to users for free. NFFA-Europe Pilot will consolidate and expand the operation of an Interoperable Distributed Research Infrastructure for Nanoscience (IDRIN) – a unique platform to perform complex projects, offering a seamless series of science services to its users.
Through the NFFA-Europe Research Infrastructure, comprehensive research projects become feasible through the submission of a single proposal.
NFFA-Europe-Pilot offer is divided in 6 installations:
- lithography and patterning;
- growth and synthesis;
- structural and morphological characterization;
- electronic, chemical, and magnetic characterization;
- from nano to micro/macro;
- theory and simulation.
The online catalogue provides the description and technical details of the techniques offered in each installation.
Submit your proposal via the dedicated web page: https://www.nffa.eu/apply/
WHO CAN APPLY?
Both academic and industrial users can apply. A sizable fraction of access (up to 20%) can be granted to non-European researchers. All proposals undergo a high-level independent scientific assessment and are ranked for priority of access.
WHEN?
There are 4 calls for proposals per year, which deadlines are:
March 1st,
June 1st,
September 1st,
December 1st,
For more details please consult the web site: https://www.nffa.eu/
BASIC RULES
Access must be transnational, and the proposal must include techniques from at least two different installations. Proposals must be submitted through the website www.nffa.eu, browsing the catalogue and selecting the needed techniques.
ACCESS MODE
Conventional access to the facilities will be provided when compliant with the pandemic/post-pandemic regime. Remote access may be offered in different implementations (mail-in, interactive cooperative, interactive full control, standard services in clean-room).
FINANCIAL SUPPORT
Access to laboratories is free, with a contribution for the reimbursement of costs actually incurred to visit the facilities: up to 500 euros for travel and up to 100 euros per day for subsistence. The contribution can be granted to a maximum of two users per accepted proposal according to Access Review Panel decision.
WORKFLOW
As soon as the proposal is submitted on the website, the technical liaison network (TLNet - a network of scientists and technicians in charge of coordinating the access request and supporting user access) consults the sites offering access to the required techniques on the feasibility of the proposed experiment. Feasible proposals are then evaluated and ranked according to scientific merit by an external panel of reviewers (Access Review Panel - ARP). The best-ranked proposals are assigned to the most appropriate NFFA-Europe site/sites and scheduled for access. “Highlight Proposals”, selected among excellent, promising and challenging research proposals on scientifically and technologically “hot topics” adopting a comprehensive approach (well-justified and balanced access to complementary techniques/methods), will be granted fast-track access.
AFTER ACCESS
Acknowledge SOLEIL and the European Community in all publications (articles, posters, talks etc.) involving activities at SOLEIL. Please include the following statements:
"Parts of this research were carried out at "beamline" at SOLEIL. We would like to thank N.N. for assistance during the experiment (if not co-author of the publication)"
(mandatory) “This research project has received funding from the EU's H2020 framework programme for research and innovation under grant agreement NFFA-Europe-Pilot (n. 101007417 from 1/03/2021 to 28/02/2026)”
Access to publications via: https://www.nffa.eu/outcomes/publications/
Reimbursement rules
SUBSISTENCE
At least 3 weeks before the experiment, the Main Proposer indicates users who will receive a contribution of their expenses in the "Apply for access" function in the SUN set.
Users receiving a contribution of their expenses, will be contacted by SOLEIL travel Office to organise their travel and accommodation at SOLEIL Guest House.
Users who are not receiving a support from SOLEIL are invited to organize themselves travel and accommodation bookings.
Users supported by SOLEIL have priority to be accommodated in the Guest house (according to availabilities). In case of unavailability of the guest house, they will be accommodated in hotels booked by SOLEIL Travel Office.
Users who are not receiving a support from SOLEIL will have to pay themselves their meals by credit card at the charging point, or by check or cash at the canteen cash desk.
TRAVEL
The reimbursement of user travel expenses is made for one round trip. The user has to chosse the most economic mean of transportation.
Any journey or schedule modification likely to induce an increase of the ticket cost, ordered initially by SOLEIL travel office, will be supported by the user.
TRAIN
The reimbursement is done on the basis of the second class train, economic 'restritive' fare (Loisirs, Standard, Semi-Flex, Prems, ...) booked as earlier as possible. The airfare ticket could be reimbursed only if it is more economical than the train.
PLANE
The maximum refundable airfare is the roundtrip on the basis of the economic 'restritive' fare, booked 15 days min. before the departure. The airfare ticket could be reimbursed only if it is more economical than the train.
TAXI
The taxi is reimbursed only if the schedule does not allow to take the public means of transportation (TRAM, RER, métro, bus, ...).
PRIVATE CAR
Exceptionnaly the private car could be reimbursed only for car-pooling and/or samples transportation and/or ancillary equipement transportation.
In case of car-pooling, the reimbursement is possible only if it concerns at least two subsidized participants or if all subsidized particpants from the same laboratory are travelling together.
To use the private car, a request should be previously addressed to SOLEIL User office by email (useroffice@synchrotron-soleil.fr).
Otherwise, the user will be reimbursed on the basis of the most economic mean of transportation (economic 'restritive' round trip ticket).
CAR RENTAL
A car rental cannot be reimbursed excepted in very rare case: heavy and bucky equiment transportation.
A request, as well as a quotation, should be previously addressed to SOLEIL User office by email (useroffice@synchrotron-soleil.fr).
Otherwise, the user will be reimbursed on the basis of the most economic mean of transportation (economic 'restritive' round trip ticket).
* Important:
If the mean of transportation does not apply to SOLEIL reimbursment rules, the travel office will reimburse a lump sum.
Reimbursement procedure
When possible all expenses covered by SOLEIL are directly engaged by SOLEIL travel Office.
But expenses directly paid by the users, can be reimbursed upon presentation of original tickets.
Any journey or schedule modification likely to induce an increase of the ticket cost, ordered initially by SOLEIL travel office, will be supported by the user.
SOLEIL covers expenses for nights at the guest house and meals at SOLEIL Canteen.
However, if it is justified according the delay of the journey, some additional meals can be reimbursed upon relevant documents.
If an original ticket is missing the user will not be reimbursed for the fees engaged.
An extension of the stay for personal reasons will not be supported by SOLEIL.
AFTER the experiment, the refund requests must be submitted to the SOLEIL travel Office by the user. The requests must be presented using the Travel and Subsistence expenses Reimbursement ‘Form’ (available on SUN set). Please note that the reimbursement claims must be sent within 2 months after the experiment.
PLEASE, REMEMBER TO KEEP THE ORIGINALS OF ALL YOUR RECEIPTS AND INVOICES to attach to the form duly completed together with your Bank Coordinates.
Please mention at the verso of each document the project N°.
The departure location is the holder home.
He or she is reimbursed on the basis of the following original tickets:
- Airplane or train ticket
- Original invoice of the mean of transport if paid by the user
- Toll tickets
- Park ticket
- Railway, RER, Bus tickets
- …
The following documents are not accepted as relevant documents:
- Copies
- Pro-forma invoices
- Invoice to a third party or to a legal entity
- Bank statements, …
Credit card receipts, …
Financial support for DEWARS transportation - some instructions here below:
Based on 3 participants maximum per subsidized project, SOLEIL can take in charge DEWARS instead of participants, in compliance with the reimbursement rules established by SOLEIL.
The costs are similar to the costs of a subsidized participant.
Therefore, in "remote" access mode, it is possible to reimburse up to 3 DEWARS per project / session.
The request of DEWAR transportation financial support has to be sent by email to SOLEIL UserOffice (useroffice@synchrotron-soleil.fr).
Financial support for transport applies only for users whose institutes are located outside Ile de France region.
Following each request, a corresponding “Shipping form” will be sent to you by the User Office.
We thank you to fill it in, and to return it to the User Office in respecting the delay.
The withdrawal of the DEWAR must be made at the latest 72 hours before the date of the experience (excluding WE and public holidays).
The request of samples transportation must be related to the participant declared in remote (who does not come on site), in the participant declaration, submitted by the BAG Coordinateur (BC).
The BC has to put a comment in the participant file, in the participant declaration, to inform that the DEWAR will be taking in charge instead of the participant, declared in the list as “Remote user”.
The User Office (UO) must be also notified by email by the BC, in order to be able to send to the user concerned, the “shipping form” to be completed.
The UO is the entry point for any request and provides the follow-up at SOLEIL.
The “shipping form” must be dully filled, including the project and session number in the yellow box of the document.
A “shipping form” must be completed for each participant, if there are several requests in the same project.
A request with a “shipping form” must be completed with the name of the person concerned.
This document must only be sent to the UO, which processes the request after proper checkings.
To avoid shipping blockages at UPS warehouses:
• The DEWARS must be completely emptied of their liquid nitrogen (SOLEIL takes care of filling them with liquid nitrogen upon arrival at SOLEIL)
• The folding handles of the DEWAR must be closed with adhesive tape or PVC or other ties…
• Old shipping labels with or without barcode must be removed
• The “UN 1977 Liquid Nitrogen” type safety labels affixed to the DEWAR must be removed, erased, etc.
SOLEIL cannot be held responsible for the blocking of DEWAR at the UPS sorting center, delivery delays etc ... if these recommendations are not followed.
RELATED PROJECTS
BAG (French) - Each session is considered as a project for BAG.
3 participants maximum per SESSION
1 back and forth travel is reimbursed per participant per SESSION (3 maximum).
In that frame: 1 DEWAR in place of 1 person; and 3 DEWARS maximum if remote.
Projet INEXT-discovery
(Each session is considered as a project).
1 participant per SESSION or 1 DEWAR.
(Update - 18/05/2021)
Users general guide
Preparing your experiment (scientific)
- Users' Charter (28.15 KB)
- SOLEIL Data Management Policy
- Planification
- Access request
- Safety requirements
--> Formation Sécurité - Network and computing requirements