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NEPHEWS

NEPHEWS: NEutrons and PHotons Elevating Worldwide Science

 

Duration: 01/2024-12/2026

 

Specific eligibility: users belonging to institutes located in Estonia, Finland, Greece, Poland, Portugal, Romania, Serbia or Ukraine

 

Proposal submission platform: SUN set

 

 

https://beamtime.eu/

Start date: 01/01/2024 | End date: 31/12/2026 

NEPHEWS, Neutrons and Photons Elevating Worldwide Science, is an European Framework Programme for Research and Innovation Horizon Europe (HORIZON-INFRA-2023-SERV-01).

This project has received funding from the EU Framework Programme Horizon Europe under grant agreement nº 101131414.

In the framework of the NEPHEWS TransNational Access programme, SOLEIL provides limited financial support for users who participate to an experiment related to an accepted proposal by the SOLEIL Peer Review Committees from September 1st, 2024.

 

ELIGIBILITY

  1. TNA is provided to selected academia user-groups.
  2. Only user-groups that will disseminate the results they generate under the project are eligible.
  3. The majority of the participants must work in a country other than the country where the legal entity operating the infrastructure is established (France for SOLEIL).
  4. All scientific fields except those which are supported by another EU programme.

 

PROPOSAL REQUIREMENT

NA

 

PRIORITY CRITERIA

NEPHEWS has a special focus on offering support to users from 8 selected countries: Estonia, Finland, Greece, Poland, Portugal, Romania, Serbia, Ukraine.

Not eligible to be refunded: Research Teams conducting their research in France and Research Teams from SOLEIL.

 

REIMBURSEMENT RULES

A maximum of 2 participants per project can be subsidized for travel and subsistence expenses (nights at SOLEIL guest house and meals at SOLEIL canteen) and only if all eligibility criteria described above are met.

Reimbursement for each of the two users is based on the following rules:

-up to 400 EUR per user for travel costs.

-up to 50 EUR per night / per user for accommodation.

-up to 30 EUR per day / per user for meals.

 

When a proposal is accepted and then scheduled by the beamline manager, the main proposer must request accesses and to comply with three steps, no later than 3 weeks before the arrival, in SUN set (“Proposal Management >> Before experiment >> Participants declarations”):

  1. Selection of the samples to be brought for the beamtime session in the Samples TAB.
  2. Declaration of all participants in the Participants TAB.

The Main Proposer identifies users who will receive a contribution, from NEPHEWS funding, of their expenses and mentions dates of arrival and departure.

  1. Request of the appropriate support laboratory in Lab. Requests TAB.

Users supported by SOLEIL have priority to be accommodated in the Guest house (according to availabilities). In case of unavailability of the guest house, they will be accommodated in hotels booked by SOLEIL Travel Office.

 

REIMBURSEMENT PROCEDURE

SOLEIL covers expenses for travel, nights at the guest house and meals at SOLEIL Canteen.

However, if it is justified according to the delay of the journey, some additional meals can be reimbursed upon relevant documents.

If an original ticket is missing the user will not be reimbursed for the fees engaged.

An extension of the stay for personal reasons will not be supported by SOLEIL.

AFTER the experiment, the refund requests must be submitted to the SOLEIL travel Office by the user. The requests must be presented using the expenses Reimbursement ‘Form’ (available on SUN set). Please note that the reimbursement claims must be sent within 2 months after the experiment.

PLEASE, REMEMBER TO KEEP THE ORIGINALS OF ALL YOUR RECEIPTS AND INVOICES to attach to the form duly completed together with your Bank Coordinates.

Please mention at the verso of each document the project N°.

The following documents are not accepted as relevant documents:

  • Copies
  • Pro-forma invoices
  • Invoice to a third party or to a legal entity
  • Bank statements, …
  • Credit card receipts, …

 

AFTER ACCESS / REPORTING REQUIREMENTS

As recipient of financial support by the EU Commission via SOLEIL you must meet the EU reporting requirements:

Top Menu “Proposal & Experiment Management” >> After experiment >> End of run reports" button.

 

Top Menu “Proposal & Experiment Management >> After experiment >> Experimental report” button.

 
  • For the purpose of reporting to the European Commission, all users applying for financial support are asked to complete an evaluation form. This should be consulted with beamline scientist at SOLEIL who will ensure that all beamtime information on the form is correct. It needs to be return to SOLEIL User Office by email (useroffice@synchrotron-soleil.fr) :

https://beamtime.eu/wp-content/uploads/2024/06/Nephews-TNA-evaluation-form_25.06.20224.docx

 
  • Users are obliged to acknowledge support from NEPHEWS project by the following text string that needs to be literally included into the publication:

„The research leading to this result has been co-funded by the project NEPHEWS under Grant Agreement No 101131414 from the EU Framework Programme for Research and Innovation Horizon Europe”.

 
  • “Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union. Neither the European Union nor the Granting Authorities can be held responsible for them.”
 
  • Acknowledge SOLEIL and please include the following statements:

"Parts of this research were carried out at "beamline " at SOLEIL. We would like to thank N.N. for assistance during the experiment (if not co-author of the publication)"

 

Top Menu “Proposal Management >> After experiment >> Publication