SOLEIL User fundings

• SOLEIL funding support

• European financing programs 

SOLEIL funding support

Reminder: the Main proposer must declare the participants subsidies at the time of declaring the participants.

➤ More information on Participants declaration web page

SOLEIL does not reimburse users from foreign institutes or laboratories, outside Europe.

Please find below more informations about reimbursement rules and prodedure.

Travel organization

Users who are subsidized for travel will be contacted by the SOLEIL Travel office by email to organise their travel, when the participants’ declaration has been validated by the User Office

Travel Office will organize travel, on the basis of the information provided for the user, in the participants’ declaration

Any changes made to the route or timetable that may result in an increase in the ticket price are to be borne by the user.

The travel and accommodation can be covered for a maximum of one day before and one day after the experiment scheduled dates, to allow for the set-up and dismantling of equipment,and only if the dates are specified by the Main Proposer in the list of participants for each participant.

Please note: subsidised users will be contacted by the SOLEIL Travel Office. No action is required on their part prior to this contact.

If the deadline for submitting participants’ declaration is not respected, the Travel Office may not be able to organise the travel. In that case, you will need to arrange your own travel and claim a refund.

Users who are not subsidized for their travel are invited to organize it themselves. 

Accommodation reservation

Users subsidised by SOLEIL are given priority to be accommodated in the SOLEIL Guest house (according to availabilities) and receive a “booking confirmation” once the participants' declaration has been validated.

Non-subsidized users receive a “pre-booking” upon validation of the participants’ declaration and are then informed of room availability by the Guest House no earlier than 7 days before their arrival date.

In case of No-Show, the user will receive a message informing them that the first night will be charged and the following nights canceled (unless the user requests otherwise before 4 p.m. on the second day).

The check-in must be done after 15:00 and the day of departure, you must check-out no later than 12:00 (p.m.).

Saturation of the guesthouse

In case of unavailability of the guest house, the subsidized users declared by the Main Proposer will be accommodated in hotels, close to SOLEIL and booked by SOLEIL Travel Office. 

Users who are not subsidized will be informed by the guest house and given the names of hotels close to SOLEIL.

➤ More information about the SOLEIL guest house

Meals at SOLEIL Restaurant

The subsidized users do not pay for meals taken at the SOLEIL restaurant.

Users who are not supported by SOLEIL will have to pay for themselves for their meals by credit card or cash at the Restaurant cash desk.

➤ More information about the SOLEIL restaurant

Travel reimbursement

Rules for subsidy users (travel)

The reimbursement of user travel expenses is made for a single round trip from their home. The user must choose the most economical mean of transportation.

If a subsidised user pays the costs upfront:

• TRAIN

The reimbursement is made on the basis of the second class train and booked as earlier as possible. 

• PLANE

Depending on the destination, air travel is only accepted if it is more economical than train travel.
Reimbursement based on a restrictive economy class fare.

• TAXI

Taxi fares are reimbursed in the following cases: 

1. If the timetable does not allow the use of public transport (TRAM, RER, metro, bus, etc.).
2. A shared taxi for at least two subsidized users, provided it is cheaper than public transport.
3. In case of transport of equipment

In the event of exceptional circumstances, to be validated with the Travel Office

• CAR

Private and laboratory car

In exceptional circumstances, users may request to use their own vehicle or a laboratory vehicle for carpooling and/or transporting samples or equipment. Reimbursement for carpooling will only be granted if it involves at least two subsidized participants from the same laboratory traveling together.

It must be validated by the SOLEIL Travel office.

Rental car

The costs of these vehicles are not covered, except in very exceptional cases, such as for the transport of heavy or bulky equipment.

The special requests listed above must be addressed in advance (with a quote) to SOLEIL User Office by email (useroffice@synchrotron-soleil.fr).

Reimbursement of car expenses

IMPORTANT

In the absence of prior agreement for the use of a car, or if the means of transport and/or fare used does not comply with SOLEIL's reimbursement rules, reimbursement will be based on the cheapest return ticket.

➤ SOLEIL support

Reimbursement procedure

European financing programmes

GENERAL RULES

• TNA is provided to academic users.
• Only user-groups that will disseminate the results they generate under the project are eligible.
• The user PI (Principal Investigator) and the majority of the users must work in a country other than the country(ies) where the installations are located (France for SOLEIL).
• TNA fundings cannot be combined with other SOLEIL's subsidizing