This type of proposal is a way to obtain free beamtime after Peer-Review Committees evaluation of the project.
SOLEIL propose two calls for proposals per year and allocated beamtime is carried out during a 6 months period after peer-review committees’ decisions.
Submission guide
Submission form is available online on the SUN set, it's divided on 6 tabs for each part of the proposal.
Proposals must be fully written in English and every step of the proposal has to be saved before continuation.
1/ "General" Tab
This tab contains: the proposal title and keywords which are freely written by the proposal Main Proposer (MP).
The corresponding research area of the proposal has to be selected among a predefinied list of areas.
And the proposal team has to be descibed. Every co-proposer has to be registered on the SUN set and you must have obtained their consent to be included in the project.
Finally, you must describe the skills of the team that will carry out the experiment.
IMPORTANT INFORMATION ABOUT THE MAIN PROPOSER
The Main Proposer (MP) is the person in charge of submitting and managing the standard proposal. By choosing to be a Main Proposer, he is making a commitment.
He is the only contact person to SOLEIL for all administrative issues related to the standard proposal. He is responsible for collecting and transmitting all information among the TEAMS and SOLEIL (e.g. User Office, Travel Office, beamline manager and safety staff).
All correspondence will be sent by SOLEIL to the MP who must inform the TEAMS about the beamtime allocation periods and organise their visits accordingly.
Therefore, before participants list submission (only a single reopening of participants list is allowed), we kindly ask the MP to check that all participants’ needs are met (arrival / departure dates, guest house, financial support).
Cancellation of the allocated beam time should be made at least 2 weeks before the experiment. Shorter notice may result in the loss of beam time.
The Main proposer is in charge of providing all requested documents (eg. experimental report, publication list, end of run report, …) after the experiment.
2/ "Beamline(s)" Tab
Choice of beamline has to be consistent with proposal objective. This choice can be helped using a diagram ranking beamlines per energy range.
Up to 3 beamlines can be selected with a satisfying explanation of your choice.
It is highly recommended to get in touch with scientists of selected beamline(s) to check the adequacy between you proposal and the beamlines and to help for the proposal writing. This local contact has to be indicated in the proposal form.
The experimental station or type of techniques has to be selected if necessary. The machine operation mode has to be chosen and the needed energy range has to be indicated.
And the number of shifts needed to perform the experiment has to be defined.
3/ "Experiment Requirements/Context/Framework" Tab
You can notify preferred or unacceptable dates to perform your experiment.
The choice of peer-review committee has to be in adequacy with the project. Please refer to the document about committee members, area of expertise, ...
Support laboratories are available at SOLEIL: biology laboratory, chemistry laboratory, materials laboratory. You have to indicate if you might be needing one for your experiment. At this stage, this is not an access request, it's only a statement of intention.
The proposal context has to be detailed:
Depending on the scientific case of the project, you must state whether the project is a new project, a continuation of an accepted project, or a resubmission of a rejected project. In the latter case, please ensure that the description of the experiment addresses the comments made by the programme committee that evaluated the previous proposal.
- why is synchrotron radiation needed?
- etc...
And the proposal framework has to be filled:
- is the proposal supported by a contract (industrial, academic, ...)? in collaboration with industrials? a part of a PhD thesis?
- do you intend to request European support (TNA programs)?
4/ "Abstract/Description" Tab
An abstract of the proposal has to be written.
And the proposal description has to be described. This description is the biggest part of the committees evaluation: it has to be as precise and concise as possible.
The description has to be written on a Word file downloadable on the SUN set. The number of pages (figures included) depends on the number of selected beamlines (1 BL = 2 pages ; 2 BL = 3 pages, 3 BL = 4 pages).
Under no circumstances the file structure can be modified nor the names of the fields (1/ Background:, 2/ Objectives:, 3/ Experimental method:, 4/ Expected results:, 5/ Beam time requested justification:, 6/ References:, a/ Your publication(s) on the subject:).
Otherwise the file will not be uploadable in the SUN set once completed and converted in PDF. The maximum size for the uploade file is 4 MB.
- For a resubmission (of a previously declined proposal on the same scientific case), please highlight in red any changes made in response to the Peer Review Committee’s request.
- For a continuation (of a previously accepted proposal on the same scientific case), please provide an experimental report. Failure to provide such a report will prevent the proposers from being allocated beam time for the continuation of the proposal or for a new proposal.
Template-Experimental Description_standard (27.76 KB)
5/ "Samples" Tab
Samples, substances and ancillary equipments that might be brought at SOLEIL for the experiment have to be declared.
But first you have to read SOLEIL safety requirements for each kind of sample: biologic sample, chemical, radiological, ...
6/ "Results from previous proposals" Tab
If you have already carried out an experiment, please attach here all proposals performed for which you have written an Experimental report, submitted in the SUN set and which are related directly or not to the subject of the proposal you are currently editing.
The absence of this report is an eliminatory criteria during committees evaluation if not clearly justified.