SOLEIL User fundings

SOLEIL support

Up to 3 users from French institutions (without any regions distinction), in the framework of an accepted experiment by Peer Review Committees, are subsidized for subsistence (guest house and meals at SOLEIL restaurant).                                                            

Financial support for transport applies only for users whose institutes are located outside Ile-de-France region.

Users who are given priority for guest house are:

- Users from outside Ile-de-France Region

- At least one subsidized user from Ile-de-France Region institute

In case of guest house overbooking, subsidized users declared to have priority by the Main proposer, according to the above mentioned rule will be accommodated, by the Travel Office, in a hotel close to SOLEIL.

Visits to SOLEIL are reimbursed from one day before the dates allocated for the experiment, in order to allow experiment preparation and/or sample disposal.

In case of several beamtime sessions: The 1st stay is fully subsidized (travel, G.H. and canteen meals). The others are partially subsidized (G.H. and canteen meals).

SOLEIL does not reimburse users from industrial laboratories or foreign institutes.

Please find more about reimbursement rules and prodedure

Reimbursement rules

At least 3 weeks before the experiment, the Main Proposer indicates users who will receive a contribution of their expenses in the "Apply for access" function in the SUN set.

Users receiving a contribution of their expenses, will be contacted by SOLEIL travel Office to organise their travel and accommodation at SOLEIL Guest House.

Users who are not supported by SOLEIL are invited to organize themselves travel and accommodation bookings.

SUBSISTENCE

Users supported by SOLEIL have priority to be accommodated in the Guest house (according to availabilities). In case of unavailability of the guest house, they will be accommodated in hotels booked by SOLEIL Travel Office.

Subsidized meals are taken at the SOLEIL canteen.

Users who are not supported by SOLEIL will have to pay themselves their meals by credit card at the charging point, or by check or cash at the canteen cash desk.

   

TRAVEL
 
The reimbursement of user travel expenses is made for one round trip. The user has to choose the most economic mean of transportation.

Any journey or schedule modification likely to induce an increase of the ticket cost, ordered initially by SOLEIL travel office, will be supported by the user.

 Means of transport available:

• Train

The reimbursement is done on the basis of the second class train, economic 'restritive' fare (Loisirs, Standard, Semi-Flex, Prems, ...) booked as earlier as possible. The airfare ticket could be reimbursed only if it is more economical than the train.

• Plane

The maximum refundable airfare is the roundtrip on the basis of the economic 'restritive' fare, booked 15 days min. before the departure. 

• Taxi

Taxi is reimbursed only if the schedule does not allow to take the public means of transportation (TRAM, RER, métro, bus, ...).

• Private car

Exceptionnally, a private car can be reimbursed if used for car-pooling and/or samples transportation and/or ancillary equipement transportation. 

In case of car-pooling, the reimbursement is possible only if at least two subsidized participants are travelling together.

In case of the use of a private car, a request should be previously addressed to SOLEIL User Office by email (useroffice@synchrotron-soleil.fr).

Otherwise, the user will be reimbursed on the basis of the most economic and appropriate mean of transportation (economic 'restrictive' round trip ticket).

• Rental car

A car rental cannot be reimbursed excepted in very rare case: heavy and bulky equiment transportation. 

A request, as well as a quotation, should be previously addressed to SOLEIL User Office by email (useroffice@synchrotron-soleil.fr).

Otherwise, the user will be reimbursed on the basis of the most economic and appropriate mean of transportation (economic 'restrictive' round trip ticket).

* Important *
If the mean of transportation does not apply to SOLEIL reimbursment rules, the Travel Office will reimburse a lump sum.

European financial programmes

GENERAL RULES

• TNA is provided to academic users.
• Only user-groups that will disseminate the results they generate under the project are eligible.
• The user PI (Principal Investigator) and the majority of the users must work in a country other than the country(ies) where the installations are located (France for SOLEIL).