SUN set BAG Proposal Guide

Scientific general part

General Title : Enter here the title for the BAG proposal.

Keywords : Please enter one or several appropriate keywords.

Research area of the proposal : It is automatically filled in by: proteins structures

BAG experiment context:
Is the proposal a new one, a resubmission of (N°) or continuation of a previous one (N°) ?
Please select the right answer.

 
General summary:
Enter here a global summary for BAG project (no more than 1000 characters).
This helps referees to get a quick overview of the proposal.

BAG coordinator:
This is the person who submits the BAG proposal and who is the scientific or technical manager for any matter.
Before submission (step 5) the BAG coordinator certifies that he has read and understood the information about his responsibilities.
He is also the contact person to SOLEIL for all administrative issues related to the BAG proposal and he is responsible for all contacts between the BAG Members and SOLEIL (e.g. User Office, Travel Office, beamline and safety staff).
All correspondence will be sent to the BAG coordinator and only he or she is expected to act as the experimental team coordinator if the project is accepted (e.g.; inform the BAG members, organise the venue, ...).

Experiment Requirements

Requested Beamline/Branch: BAG proposals can be submitted to PROXIMA 1 beamline or SWING beamline.

Beamline/Branch manager contacted: Please ensure that you have contacted the PROXIMA 1 or SWING beamline staff prior submission.
Select one contact in the drop-down menu according to the selected beamline.

Experimental station or type of techniques: This applies only to SWING beamline.

Experimental station manager contacted : Please ensure that you have contacted the experimental station staff.
Select one contact in the drop-down menu.

Samples environment: Please select the appropriate samples environment (HPLC or Stopped flow apparatus)

 
Machine operation mode: Only multi-bunch mode is possible.

Photons energy range requested : The units can be : eV, keV, meV or cm-1

Spot size requested : Please precise the spot size you request in HxV µ-2

Number of Shifts Required : Please enter the estimated total number of shifts required for BAG proposal (1 shift is 8 hours). Allocations of beam time will usually be made in multiples of 3 shifts.

Other Experiment Requirements

Peer review committee : The BAG proposal is evaluated by PRC 5: Biology / Health

Laboratory support facility access required :

At this stage, this is not the request but only a declaration of intention. When the proposal is accepted, you will have to request the appropriate support laboratory on-line.

Choose among the following support laboratories:

• Chemistry laboratory 1
• Chemistry laboratory 2 with restricted access
• Biology laboratory

Save & Continue / Save & Return later / Delete / Return later
Click on

• Save & Continue for saving your input to the SUN set database and for proceeding to the next proposal step,
• Save & Return later for saving your input to the SUN set database and for discontinuing proposal submission (you may return at any time and continue from this point),
• Delete for completely removing the proposal from the SUN set database,
• Return later for leaving this proposal part unmodified and for discontinuing proposal submission (you may return at any time and continue from this point).

 Back to top

No BAG will be able to undertake an experiment unless a PI or his named representative is present at SOLEIL and is declared as responsible during the entire session.
This person is expected to learn how to operate the beamline and will be responsible for the activities of the session and for technical issues during the experiment.
The PI acts as points of contact for all matters of safety.

For each BAG member please fill in these information:
Principal Investigator
PI Name
PI home institute
Name of the team

Experiment context

Answering to the following questions is very important for proposal evaluation:

• Have you already performed based SR experiments?
If yes precise where.
• Have you already used Synchrotron Radiation for this project?
If yes precise where.
• Have you already submitted this proposal to another synchrotron radiation facility?
If yes where?
• Is the proposal supported by any contract?
If yes, please precise the following information:
** Title of the contract,
** Type,
** Reference number,
** Starting date and Ending date.
• Is the proposal in collaboration with an industrial group?
If yes precise the following information:
** Collaboration Title,
** Starting date and Ending date.
• Is the proposal a significant part of a PhD thesis?
• Do you request European support in the framework of Trans National Access (TNA) within the ELISA program (European LIght Sources Activities)?

Description of the experiment :

Up to the equivalent of two A4 pages, format: .doc/.rtf/.pdf:

• Give the general and specific scientific background and also the results of preliminary work carried out with synchrotron radiation and/or other methods (Background) (10-15 l).
• State clearly the aim of the proposed experiment together with the motivation for the present proposal and describe the techniques used. Describe the arrangements which will be made for the reception, preparation, use and disposal of the sample. A brief description of how the sample is obtained is essential. Describe the experimental set-up and requirements (specific for your experiment), in some detail (Objectives).

Queries concerning the feasibility (technical or safety aspects) of an experiment should be clarified with the beamline staff before the proposal is submitted. The User Office can help you to get in touch with the most appropriate contact.

• Estimate and justify the amount of beam-time requested (Beam time requested justification).

For PROXIMA 1 beamline: the ACTOR sample changer is now available. Please give an approximate figure for the expected usage of the robot (for example X shifts robot, Y shifts without robot).
• References.

Save & add a New team / Save & Continue / Save & Return later
Click on

• Save & New PI for saving this BAG member constitution to the SUN set database and for proceeding to another BAG member constitution,
• Save & Continue for saving your input and for proceeding to the next proposal step,
• Save & Return later for saving this BAG member constitution to the SUN set database and for discontinuing submission (you may return at any time and continue from this point)

 Back to top

Within the current SUN set system, graphics files can be attached to the proposal.

Title: enter here the title for the graphics

File: specify here the file to be attached to the proposal. Possible file types are JPEG and PNG. For JPEG files, ensure that the colour code is RGB (CMYK can not be accepted).

Save & New file / Save & Continue /Save & Return later /Continue / Return later
Click on

• Save & New file for saving this graphics file and for entering a new graphics file,
• Save & Continue for saving this file to the SUN set database and for proceeding to the next step,
• Save & Return later for saving this file to the SUN set database and for discontinuing proposal submission (you may return at any time and continue from this point),
• Continue for skipping this file and proceeding to the next step, and
• Return later discontinuing proposal submission (you may return at any time and continue from this point).   

 Back to top

 
Particular attention should be given to the safety aspects. The name and characteristics of the substance(s) to be used, have to be completed carefully. The BAG Coordinator is the manager for this information.

Experimental conditions requiring special safety precautions such as the use of lasers, high pressure cells, samples presenting biological dangers (for example tissue samples, bacteria, viruses), dangerous substances, toxic substances and radioactive materials, must be clearly stated in this step (sample, substances and ancillary equipment declaration).

Every sample or sample family brought to SOLEIL has to be declared in the declaration form (one 'form' per sample).

According to the type of sample you will have to fill in information using an appropriate template:

• Biochemistry sample
• Chemical sample (gas, liquid, solids, ...)

In the particular case of samples of biological origin, we require you to give the name of the biological sample, the living organism from which it is derived and the way in which it was produced and purified.

Moreover, any ancillary equipment supplied by the user must conform to the appropriate French regulations (mechanical, electrical, high pressure, ...) and eventually to SOLEIL specifications and must be declared using the appropriate template:

• Ancillary equipment

Failure in providing this information will mean that the application will NOT be accepted.

Save & New sample/equipment / Save & Continue /Save & Return later / Return later
Click on

• Save & New sample/equipment for saving this sample declaration to the SUN set database and for proceeding to another sample or ancillary equipment declaration,
• Save & Continue for saving this sample declaration to the SUN set database, for finishing sample declaration and proceeding to the next step,
• Save & Return later for saving this sample declaration to the SUN set database and for discontinuing submission (you may return at any time and continue from this point), and
• Return later for leaving this sample declaration unmodified and for discontinuing proposal submission (you may return at any time and continue from this point).  

 Back to top

Please insert here links to previous proposals of relevance to the current proposal. Because of confidentiality reasons the input is only possible if the author was author / co-author of previous proposals.

Please see the list of those proposals where you have been author or co-author. To link the experimental report of such a previous proposal to the present one click on "add". The proposal number will then be listed at the bottom under "Experimental reports linked to this proposal".

If a previous proposal has been successfully linked to the present one, then the experimental report of this previous proposal will be made available to the referees together with the other information of the new proposal.

Save & New result / Save & Continue /Save & Return later /Continue / Return later
Click on

• Save & New result for saving this information and for entering a new graphics file,
• Save & Continue for saving this file to the SUN set database and for proceeding to the next step,
• Save & Return later for saving this file to the SUN set database and for discontinuing proposal submission (you may return at any time and continue from this point),
• Continue for skipping this file and proceeding to the next step, and
• Return later discontinuing proposal submission (you may return at any time and continue from this point).     

 Back to top

Please pay particular attention to check your proposal with the relevant SOLEIL Beamline staff before submission.

Submit / Return later
Click on

• Submit for saving all your input to the SUN set database and for submitting your proposal to SOLEIL.
• Return later for discontinuing proposal submission (you may return at any time and continue from this point).

Note:
• As long as a proposal has not yet been submitted (submit button) it is in the open state and can be modified without any restriction.
• As soon as the proposal has been submitted it is in the closed state. From there on, any modifications can be made only by contacting the SOLEIL Users Office.   

 Back to top