Administration

AGRESSO, a standard commercial product published by the company with the same name, was deployed to cover finance and procurement when the SOLEIL company was created. Internally-produced applications have been added subsequently, including a budgeting application. A tool for producing reports by budget heading was produced next and an outside company is currently reviewing the application so that it can be re-designed to better suit the pace of SOLEIL’s activities at this stage.

Purchase requisitions are handled in the Maintimedia CMMS.
The IMMOWIN asset management system is used, together with eBank, eCash and eMatcher for links with SOLEIL’s banks and the treasury service.

We use a SAGE payroll product together with OCTIME for managing employee attendance data.
Applications are lodged and managed via an application which has been developed internally. To date, over 16,000 cv’s have been processed.

A further application has been produced internally to manage induction processes for new hires in all departments, including administrative procedures, safety, opening a user account, assignment of equipment, etc.

An application has recently been produced using FileMaker Pro 10 for handling requests for training, tracking the progress of requests and producing statistics.

Dimo Gestion’s Notilus package is used to manage SOLEIL business trips and will soon handle user researchers at our facility.

The product is fully web-based and allows the user to submit a travel request and lets his or her line management confirm the request. The request is then processed by the personnel office for making reservations, providing information to the travel agency and so on.

Employees can then record details of expenses when they return from the business trip. The personnel office can then handle the request for reimbursement.
The data is subsequently transferred to accounts to authorise reimbursement of the expenses incurred.

Work is in progress to enable user researchers to access Notilus externally.
On-line travel reservations can be made using KDS, although this facility is only used by the personnel office at the moment.
Our travel agency now issues paperless invoices which are imported to SOLEIL via an approved portal.