The experiment scheduling depends on the machine schedule (on-line soon) which gives the available beam-time.

The beamline manager will try, as much as possible, to take into account your preferred dates and unacceptable periods (declared while submitting proposal on SUN set).

Then, the Users’ Office will inform the main proposer of the scheduling of the experiment by email as soon as possible in order to finalise the setting up of the experiment. It will communicate also the name of the local contact or responsible of equipment who will assist the users with the experiment.
    

         
The main proposer is encouraged to get in touch with the local contact or the responsible of the equipment when nominated. The local contact is a member of the beamline staff.
 

This contact will help you in:
 
- ­preparing the beamline equipments (set up within the defined standard),
 
- ­ in setting up the samples environment,
  
- providing specific help if necessary.
 

The Main proposer should inform the local contact, well in advance of the time of their experiments, of any special requirements for the proper execution of the experiment.

The expectation of collaboration between the users and the local staff (and/or the scientific manager) and subsequent acknowledgement should be made clear before the experiment.
 

    
Once the proposal is accepted, the only modifications which can be possibly carried out if necessary, no later than one month before the experiment, are:
  

• the name of participants to the project (cf. Applying for access),
   
  
• and exceptionally the samples, substances, … (cf. Samples and substances declaration in “safety requirements" chapter) and the possible ancillary equipment, by connecting on SUN set.
    
  

Modifications made after this period will not be accepted.

    

   
Before coming to SOLEIL, the main proposer has to apply for the following necessary accesses:
   

• Access to SOLEIL infrastructures and the data-processing network,
   
  
• Possibly, access to the support laboratory(ies) facility(ies).
  
  

Applying for access to infrastructures and to the data-processing network

At least 3 weeks before the arrival at SOLEIL, the main proposer has to fill on-line ‘a form’ in “to apply for access”, which is available in SUN set, for all the participants (*) to the experiment, mentioning dates of arrival and departure. For protein crystallography experiments, the delay is shorted to 15 days.

(*) The main proposer will have to point out the participants whose expenses will be covered by SOLEIL, within the limit of 3 participants per project (French home institutions only, cf. SOLEIL Financial Assistance).


Access to infrastructures

Users will be welcomed to SOLEIL 24 hours a day at the reception building (guard-room).

As the admission at SOLEIL is secured, safety agents will reserved the right to authorize the entrance on the site, only for declared participants (a listing will be given to safety agents).
They will have to present their identity card or passport at the reception which will provide them with a badge.

This badge is useful for the following accesses:

- SOLEIL site 24 hours a day,

- the synchrotron building 24 hours a day,

- the library,

- the canteen,

- the guest house and rooms (last quarter of 2007), 24 hours a day,

- the support laboratories facilities if requested.
   

Users are also invited to go to the permanence of Users’ Office which welcomes them from Monday to Friday, at opening hours (8:30-12:30 / 13:30-17:30).


Access to the data-processing network

Thanks to the same ‘form’ applying for access, the main proposer will have to request the opening of a user account (Linux or Windows).

Please, read the "Network and computing requirements"section, before applying for access.

   

   
If you have mentioned your intention to use one or several SOLEIL support laboratory(ies) facility(ies) when applying for beamtime, you will be invited to get in touch with the laboratory(ies) manager(s).
   
Then, 1 month before your arrival and no later, you should confirm your access request, on-line in the SUN set  ("Experiment Management" section, "Support laboratory Access" function) and precise your needs according the laboratory you request.
  
For details see the corresponding support facility laboratory.

In order to prepare your experiment and your accommodation at SOLEIL, you should also:
  
- ­ read carefully the General Users Guide and the on-line SUN set Guide,
  
- ­ read carefully all the Safety requirements,
- ­ forward us documents to provide and achieve formalities to do.
    
Please, refer to administrative issues to take into account reimbursement rules and reimbursement procedures.
  
Also details on how to come to SOLEIL are available on this section.